Become a vendor
Vending space is extremely limited. Applications are subject to review.
If approved, you will be invited to display at the second-annual Salem Horror Fest.
Vendor Dates: October 4-14, 2018
Vendor Hours: 6:00pm - 11:30p
Vendor booth space is 6x8ft.
Each vendor booth space includes up to (2) two chairs. Tables, linens and extra chairs may be rented.
Each Vendor will receive (2) two Vendor Passes per vendor booth. Vendor Passes grant vendors access into the cinema lobby only during set up and festival operating hours. Any Salem Horror Fest screenings and special events will require the purchase of a ticket. Passes are for the use of individuals exhibiting at the festival and may not be sold or used for other purposes.
Vendors may purchase the Preferred Vendor Package, which includes vendors logo and a short bio listing as a "Salem Horror Fest Preferred Vendor" in the event program guide and on the vendors webpage. Preferred Vendors will also be promoted on all social media channels.
All additional equipment and furnishings are the responsibility of the vendor. You may provide your own furnishings or rent them.
Salem Horror Fest reserves the right to change booth locations at the promoters discretion.
Vendor understands the payment policy and agrees to pay as per the terms of the application.
Salem Horror Fest does not reserve any booths until payment is made in full.
There will be a $25 fee on all cancellations. If the cancellation occurs within 60 days of the event date, there will be no refund.
Vendors must be sure that all noise levels from sound systems are kept to a minimum. Salem Horror reserves the right to determine at what point that noise level constitutes interference with others and must be discontinued.
No exhibit may block or interfere with other exhibits or with the aisle space.
Any damage caused to the building or its furnishings by the Vendor are the sole responsibility of the Vendor.
Vendor agrees to show up on time and remain set up during all exhibit hours. No early breakdown of exhibits are allowed without the prior consent of the show promoters. Failure to comply will result in a $75 fine and the Vendor will not be allowed back at future events.
Vendor agrees not to sell any adult material to minors, including the sale of weapons.
All adult materials must be approved by Salem Horror Fest prior to the show and must be placed either behind the table or, if displayed on a table or display rack, bagged or covered so that minors may not open it.
Any adult material containing nudity must be covered with accordance of local and state laws.
Vendor agrees that all merchandise for sale is legal and licensed.
If a publisher finds their property being sold unlicensed by another Vendor and presses charges against said Vendor, the Vendor will be ejected from the convention with no refund of booth space.
Vendors shall not play, permit the playing of, performance of, or distribution of, any copyrighted material at the event unless they have obtained all necessary rights and paid all required royalties, fees or other payments.
TAXES & LICENSES
Vendor shall obtain any licenses, permits, identification numbers, or approvals under federal, state or local law applicable to its activities at the event at its sole expense.
Vendor is responsible for paying all taxes, license fees, use fees, charges, levies or penalties that become due to any government authority in connection with its activities at the event.
Vendor is responsible for securing their belongings during and after show hours.
Salem Horror Fest and Cinema Salem are not responsible for any vendors property that is stolen or damaged.
LIABILITY & FORCE MAJEURE
Under no circumstances shall Salem Horror Fest be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages whatsoever for any of the acts or omissions whether or not apprised of the possibility of any such lost profits or damages. In no event shall Salem Horror Fest's maximum liability under any circumstances exceed the amount actually paid to Salem Horror Fest by Vendor for exhibit space rental pursuant to this contract. Salem Horror Fest makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matter.
The Vendor agrees to protect, keep and save Salem Horror Fest, the promoter of the Event, forever harmless from any damage(s) or charge(s) imposed for violations of any ordinance or regulation by the Vendor, his employees or agents, as well as failure to comply with the terms and agreements of this contract. Further, Vendor shall at all times protect, indemnify, save, and keep harmless Salem Horror Fest against and from any loss, cost damage, liability, or expense which arises out of or from or by reason of any act or omission of the Vendor, his employees,or agents.
Salem Horror Fest makes no representations or warranties concerning location of Vendor’s space, number of attendees at the convention or who other Vendors may be.
The scheduling of the festival is subject to change from events beyond the control of Salem Horror Fest.
Vendor agrees to indemnify and hold harmless Salem Horror Fest for any injuries that occur within Vendor’s space or injuries that are caused by the actions of the Vendor or its agents.
Vendors must comply with all state, local, and federal laws.
Food and Beverage: Concession food services are provided by Cinema Salem. Food and beverages, including alcohol, may not be brought into Cinema Salem without prior written consent.
Parking Fees and Facilities: Vendors are responsible for parking fees.
Abandoned Property: Any property not removed from the Cinema Salem that has not been claimed within twenty-four (24) hours following the end of the event will be considered abandoned by the Vendor.
Salem Horror Fest's lost and found will be set up at the box office.
Freight Deliveries: Freight and C.O.D. deliveries including, but not limited to UPS, FedEx, RPS, GSP, etc., will not be accepted by the Cinema Salem before, during or following Salem Horror Fest. Shipments delivered to Cinema Salem, must be previously arranged and approved by Salem Horror Fest and Cinema Salem.
Hazardous Work Areas: During move-in and move-out, exhibition halls, loading docks, truck staging areas and service corridors are considered hazardous work areas. Children under sixteen (16) years of age are prohibited.
Exhibits or Displays: Exhibits or displays, equipment, stock or supplies will not be allowed to enter or leave by way of the front entrances of Cinema Salem.Vendor warrants that no music or artistic work or other property protected by copyright will be performed, produced, exhibited or used, nor will the name of any entity protected by trademark be reproduced, exhibited or used during Vendor use of the Premises, unless Vendor has obtained expressed written permission and license from the copyright or trademark holder. Vendor covenants to comply strictly with all laws respecting copyright and trademarks and warrants that it will not infringe any related statutory, common law or other rights of any person during its use of the Premises. Vendor is responsible for remitting payment to appropriate agencies for use of copyrighted materials. Vendor will indemnify and hold Salem Horror Fest and its officers, agents and employees harmless from all liability, costs and claims, losses and/or damages (including court costs and attorney’s fees) with respect to such copyright or trademark rights.